Recruitment
Up to AU$80000 per annum
QLD
Full Time
Project Administrator for a large tier 1 contractor
Key Accountabilities
* Assist whole of Project Team with day to day administrative tasks as required
* Schedule regular meetings and record/minute meeting and decisions (e.g. assigned tasks and next steps)
* Break projects into doable tasks and set timeframes and goals and update workflows
* Collate weekly timesheets and tracking of manpower hours
* Prepare and provide documentation to internal teams and key stakeholders
* Preparation and maintenance of site safety and equipment registers
* Document Control (Aconex)
* Provide general project and HSEQ administrative support, including preparation for new starters for commencement on site
* Procurement - resources, like equipment and material including retrieving CapEx quotes and submissions and tracking of orders
* Retrieve necessary information (e.g. user/client requirements and relevant case studies as necessary)
* Track expenses and inventory, maintain plant & equipment registers
* Assist Project Team to monitor and record project progress and assist in potential issues
* Support quality controls system implementation to ensure deliverables meet requirements
* Assist measurement of and report on project performance, preparing monthly reporting statistic's
* Act as the point of contact for all participants
* Ad hoc administrative support as required
Company Values
* Innovation - we embrace change and new approaches, processes, methods and technologies.
* Commercial - we optimise our performance to enhance our future business.
* Safety - we value our people and our partners and we operate safely at all times.
* Integrity - we operate with honesty and certainty; we trust our team members and our clients trust us.
Core Competencies
* Accountable - shows concern for all aspects of the role and the impact on others and the organisation
* Motivated and reliable - shows good attention to detail for all aspects of the role and maintains this when working at pace and to short time frames.
* Teamwork - can work autonomously and with the team and understands the organisational impact of the role
* Problem solver - anticipates needs and uses initiative to gather information and identifies solutions
* Adaptable - ready for change and adopts a growth mindset
* Communication - collaborates well when needed and can use written and verbal communications competently and listens well.
* Health and Safety -
✓ work safely and promote a safe workplace through safe work behaviours
✓ stop any observed unsafe practices immediately and appropriately
✓ raise any safety concerns immediately and appropriately and report all HSEQ concerns (e.g. incidents, near misses, unsafe practices) in line with prescribed time frames.
Qualifications and Experience
* Previous demonstrated experience (minimum 2 years) in a Project Administrator role
* Advance level Microsoft Office
* Excellent communication both written and verbal
* Ability to work autonomously
* High level organisational and time management skills
* Team player
* High level attention to detail
* Previous experience with construction would be advantageous
In the past 5 years we have been extremely humbled to have placed over 16,000 people into meaningful employment. This equates to 21 lives enhanced every day!
Alex Clamp | aclamp@marble.com.au | 07 3183 2200 | 0419 647 709
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